Researcher driven changes post-application

Changing the DAR once submitted requires additional work by CPCSSN. Requesting modifications to a DAR after its submission to the CPCSSN, but before its approval, may incur a fee up to $2,500.00 depending on the complexity of the project and the requested modification(s).


Researchers may make a request to change key aspects about their projects, such as: Data updates or more years of data, data files and/or fields requested, research questions posed, change in study population. These require a formal application to CPCSSN in the form of an amendment. New service charges apply for amendment applications, and confirmation … Read more Amendments

Feasibility and cost estimate letters

Feasibility and cost estimate letters (FCEs) CPCSSN can provide a Feasibility and Price estimate letter that researchers can append to their grant applications.  CPCSSN recommends that researchers submit a feasibility and price estimate request for budgeting purposes. This is an estimate of the CPCSSN price based on the researcher’s rough project parameters described in the … Read more Feasibility and cost estimate letters

Secure Research Environment Costs

Secure Research Environment charges start at $2,500 per annum for up to three users and vary slightly depending on the resources required by the project. The minimum billing increment is three months. Typically, the first two years are charged at the outset of the project, with additional Secure Research Environment needs (Table 2) being charged … Read more Secure Research Environment Costs

Project Service Fees

A cost recovery fee will be charged. Charges are based on a cost recovery for the following activities: Application support including answering questions regarding the approval process, application process, study population definition and suitability Application review and coordination Preparation of the approved data files The complexity of preparing a customized data cut Provision of the … Read more Project Service Fees

Who can access CPCSSN Data?

Access to the Canadian CPCSSN data repository is available to researchers located at any of the following eligible institutions: Canadian post-secondary institutions and their affiliated institutions including hospitals and research institutes; or Canadian non-governmental, not-for-profit organizations (including community or charitable organizations) with an explicit health research or knowledge translation mandate; or Canadian federal and provincial/territorial … Read more Who can access CPCSSN Data?

The Cost Quote

Concrete cost quotations are only available after a Data Access Request (DAR) has been approved. The reason for this delay is because projects may change significantly from time of grant application to time of approval. CPCSSN will prepare a Price Quote. The Researcher must sign the Price Quote in acceptance of the cost. The Researcher … Read more The Cost Quote


The Canadian Primary Care Sentinel Surveillance Network (CPCSSN) is a network of networks. It has both core and distributed functions. CPCSSN’s core functions include increasing data quality for purposes of disease surveillance, practice quality improvement, research. Access to primary care electronic medical record data are made possible by the ongoing acquisition & standardized processing of … Read more Policy